Client Story 1:
Unifying a Contractor with One Scalable System

1. The Challenge

Contractors crossing the $50 million revenue mark often expand quickly, adding multiple entities—general contracting, specialty trades, property holding companies, and smaller LLCs.

On the surface, the group looks strong. But inside, each entity runs on its own systems, processes, and accounting methods. Payroll gets processed three different ways. Job-costing codes don’t align across divisions. Even simple tasks—like comparing profitability between plumbing and electrical—turn into weeks of manual spreadsheet work.

Owners feel the frustration. They want one set of systems, one source of truth, and clear visibility across the entire group. Yet every attempt to align teams hits resistance:

Managers prefer their way of doing things.
Accounting staff don’t “speak the same language” in reporting.
Consolidated financials arrive late, full of errors, and hard to trust.

As the company grows, the back office risks becoming more chaotic instead of more powerful.

2. Our Approach

At The CFO Contractor, we step in as the financial architect. The goal isn’t to force a rigid top-down overhaul, but to build alignment through clarity, consistency, and systems that everyone can rely on.

3. The Breakthrough

The turning point comes when the management team sees a unified dashboard:

Project profitability across all entities using consistent cost codes.
Payroll-to-revenue ratios by division.
Consolidated AR and AP showing exactly where cash is tied up.

For the first time, everyone looks at the same numbers, in the same format. Instead of debating whose report is “right,” teams shift the conversation to how margins improve and collections accelerate.

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4. The Result

Within months, contractors experience:

Faster closes – monthly financials consolidated in days, not weeks.
Clear visibility – profitability by entity, by project, and for the entire group.
Stronger accountability – managers measured against consistent benchmarks.
Time savings – owners spend less time chasing reports and more time driving growth and strategy.

With the right financial systems in place, a $50M contractor transforms a patchwork of independent entities into a unified, high-performing group.

5. The CFO Contractor Difference

Growth exposes cracks in the foundation. We specialize in helping multi-entity contractors move from “organized chaos” to fully integrated systems that scale as fast as the business does.